Logistic Coordinator in Fundraising

The Role

Pilgrims Hospices are looking for a Logistics Coordinator to join the Income Generation Team. The Events & Digital Fundraising team covers hospice-wide events (x3 flagship events) and 20+ challenge events per annuum, plus digital solutions; including Pilgrims own bespoke events app. The Logistics Coordinator will help to support the operation and physical delivery of the extensive events portfolio; it’s digital innovations and creative fundraising products, with a specialist focus on logistics and operations.

As the Logistics Coordinator, you will have a flair for planning, kit, logistics and operations with a keen eye for detail, processes and spreadsheets; to help enhance income generation through mass participation events fundraising. Route mapping and an interest in route planning would be advantageous or a keen wiliness to learn these skills.

You will be responsible for fundraising operations; leading on kit and logistics planning across the east Kent area, including the management of 70+ volunteers on hospice-wide events. Our focus is to put the participant at the heart of Pilgrims’ supporter care; through event participation, recruitment and the delivery of engaging events.

The Logistics Coordinator is a full time role (35 hours per week), reporting to the Events and Digital Fundraising Manager and is based at Pilgrims Hospice, Canterbury. You will need a full driving license and access to your own vehicle for this role.

About You

To be successful as the Logistics Coordinator you should:

• Have an understanding of the principles, methods and management of physical events, challenge and supporter led fundraising.
• Be experienced in overseeing stock management. Including coordinating extensive event kit and equipment.
• Be physically able to erect and move extensive fundraising equipment including: gazebos, branding, tables, catering equipment, stages, weights, displays, stands, erecting extensive route signage & transportation of fundraising collateral.
• Have a proven track record of customer focussed employment either in the charity sector or able to demonstrate transferable skills from the commercial sector.
• Be experienced in working as part of a team and contributing to team plans and activities.
• Have excellent verbal communication and IT skills to engage, motivate and respond appropriately to a wide range of stakeholders.
• Have a broad knowledge and understanding of the principles of marketing and use of social media to promote fundraising activities (use of social media is essential).
• Be able to work under-pressure, meet deadlines and results driven with a flexible supportive and collaborative approach.
• Be a holder of a full UK driving licence with access to own vehicle for business use and willingness to travel throughout the designated area, and be able to drive Pilgrims fleet of vehicles. This includes Lutons, long-wheel-base transits, chiller vans and hybrid transit vehicles
• Be able to work weekends and evenings as required. (Appropriate time off in lieu will be given)

About Us

As an award-winning employer, Pilgrims provides end of life care services to patients and their families across east Kent.

Our commitment is to provide open, compassionate care and expertise for patients and their families – both in the community and in-patient units.

Our Vision

“Of a community where people with a terminal illness and their family and friends are supported and empowered to live well in mind and body until the very last moment of their life”.

We recognise that our workforce is integral to the delivery of our Visionand our charitable aims. Pilgrims Hospices continues to create a highly skilled, motivated, engaged and healthy workforce by providing an environment where staff and volunteers feel highly motivated to perform their roles to a consistently high standard, and actively role model our charitable behaviours and values.

To achieve our Vision, we have a shared set of values and behaviours that enable us to be the people and the charity that patients and their loved ones need us to be. They form our CODE, which guides us in our daily working and decision making:

Compassionate We treat everyone with compassion and care

Open We communicate openly, honestly and effectively

Dynamic We are dynamic, improving and developing our service

Empowered We empower people to achieve their outcomes

How to Apply

To learn more about this Logistics Coordinator role, please refer to the full job description document and recruitment pack below.

Closing date for receipt of completed applications: 19th January 2025